4/18/01

5. CONTRACTOR’S CONSULTANT

FILL IN THE PRE-QUALIFICATION(S) REQUIRED FOR THE CONTRACTOR’S CONSULTANT

6. SCOPE OF WORK

FILL IN THE BLANKS.

PROJECT DESCRIPTION : ADD A BRIEF NARRATIVE DESCRIPTION OF THE WORK, AS REQUIRED IN THE L&D MANUAL, VOLUME 3 , SECTION 1302.11

COMPLETION DATE : LIST INTERIM AND FINAL COMPLETION DATES

WARRANTIES : LIST ALL APPLICABLE SUPPLEMENTAL SPECIFICATION NUMBER AND TITLE FOR WARRANTED ITEMS .

7. FIELD OFFICE

SPECIFY TYPE OF FIELD OFFICE.

8. GENERAL PROVISIONS FOR THE WORK

8.7 FILL IN THE BLANKS

9. HAZARDOUS MATERIALS

DISTRICT MUST PROVIDE ALL BIDDERS WITH ANY INFORMATION RELATING TO THE PRESENCE OF MATERIAL AND SUBSTANCES AT THE SITE WHICH COULD CREATE HAZARDOUS CONDITIONS. THE TYPE OF CONTAMINATED MATERIAL PRESENT, ITS QUANTITIES, LOCATION, PARTIES RESPONSIBLE FOR TESTING & HANDLING REQUIREMENTS, AND PAYMENT METHOD SHOULD ALL BE LISTED IN THIS SECTION.

IF THERE IS NO KNOWN HAZARDOUS MATERIAL PRESENT AT THE SITE, PLEASE INCLUDE THE FOLLOWING STATEMENT IN THIS SECTION :

At this time, the Department is not aware of, nor is in possession of, any information relating to the present of Hazardous Material at the site.

IN CASE OF ASBESTOS MATERIAL, LIST THE SFN AND BRIDGE NUMBER OF ALL AFFECTED STRUCTURES AND USE ONE OF THE FOLLOWING THREE OPTIONS :

OPTION 1 :

Asbestos inspection has been conducted by a certified asbestos hazard evaluation specialist on : . The inspection determined that no asbestos is present on the following structures. See attachment for inspection results.

OPTION 2 :

Asbestos inspection has been conducted by a certified asbestos hazard evaluation specialist on : . See attachment for inspection results.

Asbestos containing materials was encountered. All suspect materials shall be removed and properly disposed of by a certified Asbestos Removal DBT in accordance with OAC 3745-20. An individual trained in the provisions of NESHAPS (30 CFR Part 61, subpart M) will be on site during the Demolition or Renovation of any structure with ACM and evidence that the required training has been accomplished by this person will be available during normal business hours.

All associated costs of asbestos materials to be removed and properly disposed of, will be paid under ‘Third party billing’ provisions of ODOT change order policy 512-004(P) appendix D.

OPTION 3 :

The DBT shall conduct asbestos inspections of all bridges subject to renovation or demolition as per Chapter 3745-20 of the Ohio Administrative Code (OAC) “Asbestos Emission Control from Renovation/Demolition and Waster Disposal Operation” May 29, 1990 utilizing a certified Ohio Asbestos Hazard Evaluation Specialist. Should suspect asbestos containing materials (ACM) be encountered; perform bulk sampling and analysis. Prepare a letter report (1-2 pages) including a brief discussion of the inspection of and sampling methodology, mapping indicating the bridge location and sampling locations, and analytical test results.

At least 10 working days before operations begin, the DBT shall complete on OEPA ‘Notification of Demolition and Renovation’ form and submit this to the local air pollution control division address listed below :

The DBT shall provide a copy of the completed form to ODOT. Payment for all fees, labor and material needed to inspect the bridges and submit OEPA notification shall be included in the appropriate Structure Remove Lump Sum bid item.

Should asbestos containing materials be encountered, all suspect materials shall be removed and properly disposed of by a certified Asbestos Removal DBT in accordance with OAC 3745-20. An individual trained in the provisions of NESHAPS (30 CFR Part 61, subpart M) will be on site during the Demolition or Renovation of any structure with ACM and evidence that the required training has been accomplished by this person will be available during normal business hours.

All associated costs of asbestos materials to be removed and properly disposed of, will be paid under ‘Third party billing’ provisions of ODOT change order policy 512-004(P) appendix D.

10. ENVIRONMENTAL

DISTRICT SHOULD MAKE SURE THAT ALL NECESSARY PERMIT APPLICATIONS HAVE BEEN SUBMITTED, APPROVED AND AVAILABLE FOR REVIEW IF REQUESTED BY THE BIDDERS.

LIST ALL PERMITS AND THEIR APPROVAL DATES IN THIS SECTION OF THE SCOPE.

11. RIGHT OF WAY

IF MINIMUM ROW IS NEEDED FOR THE PROJECT, IT MUST BE ACQUIRED BY ODOT. PLEASE DELETE THE CURRENT WORDING IN SECTION 11 OF THE SCOPE AND REPLACE IT WITH THE FOLLOWING :

The purchase of additional right of way will be necessary to accommodate the construction of this project.

All necessary rights of way for the construction of the project will be acquired by ODOT. Any Relocation Assistance Program (RAP.) study, if required, will be performed by ODOT.

The right of way will be cleared and available for occupancy by the DBT no later than .

Right of way plans and legal descriptions will be prepared by the DBT. The DBT will be pre-qualified in Right of Way Plan Development by ODOT.

The Submission of R/W Plans will be made by the DBT as required in section 18, Plans Submittals and Review Requirements, of this document no later than :

RIGHT OF WAY PLANS

The right of way plans will be prepared in accordance with ODOT’s Real Estate Policies and Procedures Manual and other specifications and manuals, as applicable, and will include the following:

1.2 Centerline Plat

1.3 Property Map

1.4 Summary of Additional Right of Way

1.5 Right of Way Detail Sheets

1.6 Legal Descriptions

1.7 Special Plats (Railroad, Government, etc.) as required

Approximate Number of Affected Ownerships: __________

[The approximate number of affected ownerships shown hereon is estimated. The actual number of affected ownerships may vary depending on the work being performed, the final determination of property lines or any property splits. The total number of parcels (permanent and temporary) may vary from the number of affected ownerships.]

The Right of Way Cost Estimate will be provided by ODOT.

42 Year Title Searches and Title Reports will be performed by an ODOT pre-approved Title Agent as contracted by the DBT prior to the Preliminary Plan Review Submission. Continuation of Title Reports will be performed by an ODOT pre-approved Title Agent as contracted by the DBT prior to the Submission of R/W Plans (1507).

Title Report: The DBT will be responsible for submitting a Title Report and Title Chain for any acquisition in accordance with the Real Estate Policies and Procedures Manual which will identify ownership, liens, or other interests in the property to be acquired. A report shall be prepared for each property. Said Title Report will cover a period of ownership of not less than 42 years. Title Reports will be submitted to the District Real Estate Administrator no later than the Preliminary Plan Review Submission.

Continuation of Title Report : The DBT will be responsible for submitting a Continuation of Title Report and if applicable, a Title Chain, for any acquisition in accordance with the Real Estate Policies and Procedures Manual which will identify ownership, liens, or other interests in the property to be acquired. A report shall be prepared for each property. Said Continuation of Title Report will cover the period of time from the completion of the original title report to no more than fifteen (15) working days immediately prior to the Submission of R/W Plans (1507). Continuation of Title Reports will be submitted to the District Real Estate Administrator no later than the Submission of R/W Plans (1507).

Existing and proposed right of way lines will be located by the DBT based on requirements specified in Chapter 4733-37 of the Ohio Revised Administrative Code (Board Rules) governed by regulations outlined in Chapter 4733, Ohio Revised Code (Regulation Laws) and in accordance with any special requirements of the County(s) in which the project is located. It is the responsibility of the DBT to research right of way information from all available sources including but not limited to ODOT records, County road records, Commissioners’ Journals and records of other County offices to the extent necessary to provide an accurate basis for the establishment of the right of way.

The DBT will establish an accurate centerline of right of way as legal descriptions are tied to said centerline.

All topographic features within 100 feet of either side of the proposed right of way will be accurately located and identified.

Underground facilities, to include, but not limited to, storage tanks, septic tanks/systems, leach beds, utilities, including service lines (in accordance with Section 153.64 Ohio Revised Code), drain pipes and exposed field tiles will be located and identified as to the size and type.

All existing and set monumentation (centerline, R/W, subdivision, volume and page, and civil boundaries) within the project work limits will be located, identified, shown and labeled on the right of way plan. All control points (section corners, centerline control) outside the project work

limits, but needed for alignment and legal descriptions, will be located, etc. (as above). Centerline and control points will be tied to State Plane Coordinates NAD83(95). The Project Adjustment Factor necessary to convert the State Plane Coordinates will be reported and shown on the centerline plat.

The DBT will set monuments on all property line intersections, breaks and corners on the proposed permanent right of way lines. Monuments will be 3/4 in. diameter steel rod or bar, 30 in. long, topped with a minimum 1 ½ in. diameter aluminum cap stamped ODOT R/W and bearing the surveyor’s name, Ohio registration number and/or company name. The monument legend in the plan and the legal descriptions will recite these monuments and refer to the actual wording on the cap. Hubs are to be set flush with the ground on the corners and breaks of all channel, slope, sewer and temporary easement parcels to be acquired. The District Real Estate Administrator will notify the DBT when these monuments/hubs are to be set, by letter, when the

right of way acquisition is complete. The DBT will certify, by letter, to the District that the work was completed.

The DBT will stake and flag the proposed right of way in the field prior to the start of construction and will maintain said stakes through the duration of the project. Staking and flagging of the proposed right of way to facilitate appraisal and negotiation will be done by the DBT upon request by ODOT.

The DBT will identify and show all right of way encroachments on the right of way plans at the Conceptual Review Submission. ODOT’s District Office will be responsible for clearing all encroachments on Federal-aid projects in accordance with standard encroachment removal procedures.

On certain projects, e.g., structure replacement, with minimal right of way requirements, an alternate right of way plan format may be utilized based on approval of the District Production Administrator.

The type of title to right of way (standard highway easement or warranty deed) designated for the roadway portion of a project will depend on the nature of the project itself. Once project development has progressed to the point where a determination of type of title and amount of right of way can be made, the DBT shall promptly provide pertinent information developed to date, as deemed necessary by the District Real Estate Administrator, for the latter to make an informed decision in this matter.

The DBT will utilize property ownership data for right of way plan development based on a search of County records conducted no more than six (6) months prior to the Conceptual Review Submission. The DBT will submit copies of each property owner’s record deed transferring title to that owner to the District Real Estate Office with the Conceptual Review Submission. In cases where partial title interest is conveyed, copies of any supplemental documents required to delineate property lines and title will also be submitted. A report, if needed, identifying any title defects encountered for the affected parcels will be included with the deed copies. This submittal will also include all applicable tax maps.

In addition, no more than fifteen (15) working days prior to the Submission of R/W Plans (1507), the property ownership data will be checked and verified. Copies of deeds for any new ownership transactions that impact the project will be submitted to the District Real Estate Administrator. An in-depth field review of the project will also be conducted within the same fifteen (15) working day period to assure that no topographic features, structures and/or utilities have been changed or omitted. The right of way plan and descriptions will be revised to accurately reflect the above information. The actual dates that the ownership data and topography were checked and verified will be shown on the plans and in the submittal letter with the Submission of Right of Way Plans (1507).

The DBT will determine specifications regarding individual County requirements pertaining to the preparation of legal descriptions, plats and any other required documents. All legal descriptions will be prepared in accordance with standards of the County(s) involved and will be pre-approved by the County(s) where permitted. Prior to the Submission of R/W Plans (1507), the DBT will submit the legal descriptions to the appropriate County, with a copy to the District Real Estate Administrator, for pre-approval. The DBT will then verify the County’s response at the Submission of R/W Plans (1507). The DBT will assure mathematical closure of each right of way parcel and provide the District Real Estate Administrator with a computer printout demonstrating this fact. The DBT will be responsible for revision/correction of any instruments deemed unacceptable for transfer by the County Recorder’s Office.

At the Submission of R/W Plans (1507), the DBT will submit final right of way tracings. In addition, the DBT will submit legal descriptions in electronic format using ODOT’s current, standard version of word processing software with size, point type and font as specified in the Real Estate Policies and Procedures Manual or as directed by the District Office. This submittal will include four (4) full size sets of right of way prints, four (4) half size sets of right of way prints, four (4) half size sets of construction prints (most current) and two (2) sets of legal descriptions.

During the acquisition phase, all revisions to the construction plans, right of way plans and/or legal descriptions deemed necessary by ODOT will be performed by the DBT, as directed, in such a manner as to facilitate the timely acquisition of right of way.

ODOT’s District Office will be responsible for preparing the Certificate of Rights of Way to the FHWA.

12. UTILITIES

12.1 LIST ALL UNDERGROUND AND OVERHEAD UTILITIES, SIMILAR TO A 4A NOTE.

12.3 IF SUE IS NEEDED SPECIFY WHAT LEVEL TYPE IS REQUIRED : A, B, C or D

IF SUE IS NOT NEEDED THEN PLEASE STATE ‘Not applicable’ ..

13. DESIGN AND CONSTRUCTION REQUIREMENTS :

MAINTENANCE OF TRAFFIC (MOT)

13.2 FILL IN THE BLANKS

13.3 THIS SECTION SHOULD INCLUDE ANY DISTRICT PREFERENCES, TRADITIONAL PLAN NOTES, SPECIAL PROVISIONS, AND ALL WORK DESCRIPTIONS AND REQUIREMENTS TO BE ENFORCED DURING CONSTRUCTION.

NOTE : THE DISTRICT WORK ZONE TRAFFIC MANAGER (DWZTM) OR THE MAINTENANCE OF TRAFFIC EXCEPTION COMMITTEE (MOTEC) SHALL BE CONSULTED AS NEEDED. ALSO REFER TO POLICY NO. 516-003(P) TITLED “TRAFFIC MANAGEMENT IN WORK ZONES FOR INTERSTATE AND OTHER FREEWAYS” EFFECTIVE 7/18/00.

THE FOLLOWING IS A CHECK LIST OF ITEMS THAT SHOULD BE CONSIDERED BY WHEN WRITING THIS SECTION :

Traffic Management

a. Capacity Analysis - lanes required, length of queues anticipated

b. Time restrictions - peak hours - seasonal peaks

c. Limits to work areas

i. project work limit

ii. MOT work limits

d. Capacity of detours

i. traffic volume

ii. vehicle type

e. Work vehicle access and proper parking

i. acceleration or deceleration lanes needed

ii. worker parking

iii. deliveries

f. Bicycle and pedestrian traffic

i. will they be maintained - on and/or off road

ii. special provisions e.g. covered walkways

g. Warning sign locations - detours, long queues, intersecting roads

i. adequate space for advance warning

ii. adequate lateral clearance for placement

iii. effect on permanent signs -spacing - covering etc.

iv. use of PCMS

h. Railroad crossings and train schedule

i. Nighttime delineation and illumination

j. Signals, turning lanes, bus stops

i. effect on signal operation

ii. will turning lanes be closed

iii. bus stops relocated

k. ITS deployment for work zones

Construction Requirements

a. Phasing of work

b. Ramps that may be closed

c. Night work restrictions

d. Holidays and weekends lane closures

e. Lane closures for bridge steel erection

f. Max. length of work area or lane closure

g. Number of work areas

h. Duration of work

i. Special conditions such as drop-offs, sign bridge installations, etc.

j. Curing time - or any other factor that affects how long the work will take

k. Special contract provisions needed

l. Incentives and disincentives

m. Short duration closures anticipated

n. Temporary drainage

o. Lights for night work

p. Temporary roadway lighting

q. Pavement marking requirements for 2 season projects

Operational Performance

a. Speed management - regulatory or warning

b. Law Enforcement Officers :

i. Number of LEO’s

ii. when to utilize

iii. pull off areas for violators

c. Start-up procedures and phase changes

d. Temporary Barrier installation

f. Can temporary barrier be store in the median during winter shutdown ?

g. How many breaks in the barrier will be permitted for construction traffic?

h. Will impact attenuator be required ? If so temporary or permanent ?

i. Is the contractor required to provide a detail of construction ingress/egress area ?

Emergency Planning

a. Incident management plans

b. Emergency medical assistance(EMS)

c. Accidents, breakdowns, tow trucks

d. Snow removal

e. Emergency closures

f. Utility interruptions

g. State police

h. Local law enforcement

Coordination

a. Local officials - police, fire, hospitals, schools, environmental agencies, utilities, toll facilities, ferries, railroads, airports

b. Public awareness - media, motorist service agencies, local businesses, motor carriers, use of PCMS

c. Special events

d. Intra-agency coordination - maintenance crews, permits section, adjacent projects

e. Transit

14. DESIGN AND CONSTRUCTION REQUIREMENTS :

LOCATION & DESIGN

14.1 Survey

A. MAKE SURE ALL ITEMS LISTED ARE PROVIDED. IF ITEMS DO NOT APPLY, OR CANNOT BE PROVIDED, PLEASE CROSS THEM OUT OF THE SCOPE.

If Digital Terrain Model (.tin) is required, then specify that DBT is to provide a GEOPAK Digital Terrain Model (.tin file) based on the surveyed points. And that point usages and break line determination must be from the ODOT standard Survey Manager Database (.smd file).

If Coordinate Geometry Database (.gpk) is required, then specify that DBT is to Provide GEOPAK Coordinate Geometry Database (.gpk file) and that this file should contain all alignment, right of way and property line data

EACH OF THE FOLLOWING SECTIONS SHOULD INCLUDE ANY DISTRICT PREFERENCES, TRADITIONAL PLAN NOTES, SPECIAL PROVISIONS, AND ALL WORK DESCRIPTIONS AND REQUIREMENTS TO BE ENFORCED DURING CONSTRUCTION.

THE FOLLOWING IS A CHECK LIST OF ITEMS THAT SHOULD BE CONSIDERED BY WHEN WRITING THESE SECTIONS :

14.2 Vertical and Horizontal Alignment (address mainline, side roads and ramps)

Are horizontal alignment and vertical profile existing, new or a combination of both ?

At what interval will cross sections be required ? (usually 50' and any abrupt changes.)

Identify and correct all deficiencies in horizontal and vertical alignment?

Correct superelevation deficiencies?

Correct only at specified locations?

Increase sight distance at intersections to SSD or ISD?

Increase vertical clearances at structures?

14.3 Pavement (address mainline, side roads and ramps)

Pavement buildup to be specified by DBT?

If by DBT, based on what soil types.

Shoulder buildup if different than minimum required by standard?

Pavement, paved shoulder and graded shoulder widths if other than required by standard?

Curb and gutter?

Curb only?

Full depth/partial depth pavement repairs?

Resurfacing thickness?

Warranty pavement?

Concrete or asphalt required?

Rumble strips required ?

Free draining base required?

Location of underdrains?

For all of the above, address side roads and ramps as well as mainline.

14.4 Roadway (address mainline, side roads and ramps)

Number of lanes?

Number of turn lanes? Per capacity analysis?

Type of grading (e.g., safety, clear zone, standard)?

District preferences for mailbox support replacement?

Replace all guardrail?

Specify approach slab width.

14.5 Drainage (address mainline, side roads and ramps)

Retain existing system?

Specify Clean out or repairs needed.

New open or closed drainage system?

Raise catch basins, inlets and manholes to accommodate resurfacing or feather pavement?

Catch basins or sodded flumes for bridge drainage?

County Engineer flow line approvals?

FEMA approvals?

COE/EPA approvals?

Additional right of way required at culverts?

Can existing drainage conduits be reused as long as there is not a conflict with new construction?

Will new headwalls be required for existing drainage conduits?

Is there any intent to address possible drainage problems outside the toe of the embankment?

If new underdrain runs are required, is there any ROW restraints for ditches ? Would a closed system be required for outlets ? Note : indicate that additional ROW acquisition is not allowed.

14.6 Design Exceptions

Are there any known design exception at this time? If so list them.

14.7 Landscaping

What is the extent for landscaping?

Are the planting provided by the ODOT Tree Legacy Program?

14.8 Fencing

14.9 Additional Description of Required Work:

This section should include any additional provisions needed.

15. DESIGN AND CONSTRUCTION REQUIREMENTS :

STRUCTURES

15.1 MAKE SURE ALL ITEMS LISTED ARE PROVIDED (THE DBT MUST ALSO HAVE ACCESS TO THE FLIGHT TOPOGRAPHY). IF THE ITEMS LISTED DO NOT APPLY, PLEASE REMOVE THEM FROM THE SCOPE .

15.2 FILL IN THE BLANKS FOR ALL STRUCTURES ON THE PROJECT

15.3 FILL IN THE BLANKS FOR THE FIRST STRUCTURE.

Additional Description of Required Work and special provisions section should include any district preferences, traditional plan notes, special provisions, and all work description and requirements to be enforced during construction.

IF NEEDED, ADD SECTION 15.4 FOR A SECOND STRUCTURE.

ADD SECTIONS ( 15.5, 15.6 ..... AS NEEDED )

THE FOLLOWING IS A CHECK LIST OF ITEMS THAT SHOULD BE CONSIDERED BY WHEN WRITING THE STRUCTURE REQUIREMENTS SECTIONS :

HYDRAULICS

ODOT shall Determine if a flood hazard evaluation is necessary.

Be aware that a decrease in the waterway opening must be carefully considered. In a designated Flood Insurance Area, generally a decrease in the waterway opening is not acceptable.

HORIZONTAL AND VERTICAL CONTROLS

Do the existing beams meet a live load of HS-20 and alternate military loading (60+ psf future wearing surface) criteria [as given in the Bridge Design Manual (BDM)]?

Merlin Dash or comparable analysis (with composite action) should be completed prior to writing the scope.

If the beams need the load carrying capacity increased beyond being made composite (i.e. moment plates, etc.) replacement is preferred.

Do the existing steel beams meet the AASHTO fatigue criteria?

If not, specify fatigue retro-fit or new beams. Analysis should be done prior to scope.

Are hinges utilized? If so consider removing.

If the beams are to be replaced, should any replacement superstructure type be ruled out?

Is the deck to be retained or replaced?

If the deck is to be retained, is an overlay necessary? If so specify type.

Eliminate the longitudinal joint? See the BDM, section 405.1

Abutments

Are the abutments, to be salvaged or replaced? Refer to the BDM, section 403.

If the abutments are replaced define type acceptable if there are any limitations.

If the abutments are to be salvaged.

What is the load carrying capacity?

If the footings are to be retained and are supported on piles, are the pile logs available.

If their condition is good, stub and integral type abutments should be considered acceptable if the dead loads are increased by 20% or less due to the new superstructure (live + dead loads) and the bearing locations are not changed.

Foundations should be considered acceptable is the increase in load is less than given in the following list for appropriate type

Friction piles of Drilled Shafts - 15%

Piles bearing on rock - 30%

Drilled shafts with rock sockets - no limit

Backwall - retained or replaced? If replaced, should there be any restrictions as to type.

Abutments founded on spread footings not on bedrock are not permitted, unless they are founded below the stream thalweg.

Piers

Are the piers to be retained or replaced? Refer to the BDM, section 403.

For piers that are functioning properly and are in good shape the requirements to meet code requirements can be waived if the superstructure loads are not increased by more than 15% and the new beam lines are placed in the same bearing location (except wall type) as the existing beam lines. Should be analyzed for each structure, prior to scope.

Piers on spread footings, not on bedrock, in a stream shall be replaced.

If the footings are to be retained and are supported on piles, are the pile logs available.

NEW STRUCTURE

Superstructure

Should any structure types be ruled out?

Note: A588 weathering steel is now permitted on any structure.

Box beams - can the superstructure be non-composite or is composite required.

Is a specific size (length) structure desired.

If so, give the minimum acceptable length (begin - end stations)

Are utilities to be banned from the structure? If so, no utilities shall be placed on the bridge. The BDM suggests to keep utilities off.

Substructure

Should any substructure type be ruled out?

Example - No capped pile piers for overpass structures.

Any need to limit the abutment type?

The BDM does not limit the use of spread footings except when in streams.

GENERAL

Aesthetics - state any requirements in scope.

Protective Coating requirements, if any? Paint, Galvanized, shop metallized, etc. (Include, if not in manual, any special notes, etc.)

16. DESIGN AND CONSTRUCTION REQUIREMENTS :

TRAFFIC CONTROL

16.1 PAVEMENT MARKINGS AND DELINEATORS

THIS SECTION SHOULD INCLUDE ANY DISTRICT PREFERENCES, TRADITIONAL PLAN NOTES, SPECIAL PROVISIONS, AND ALL WORK DESCRIPTIONS AND REQUIREMENTS TO BE ENFORCED DURING CONSTRUCTION.

THE FOLLOWING IS A CHECK LIST OF ITEMS THAT SHOULD BE CONSIDERED BY THE DISTRICT AND ADDED ON TO THIS SECTION :

Pavement Markings

a. Will the pavement markings be provided with or without warranty?

i. With warranty, then specify warranty for 3 or 5 years.

(1) All pavement markings with warranty shall conform to the criteria as described under Supplemental Specification 887, Pavement Markings With Warranty for 3 or 5 years, and shall be applied in accordance with current design standards and policies.

ii. Without warranty, then specify the type of pavement markings required for concrete or asphalt surface from the selection Table of Pavement Marking Materials (Application Standard AS 3A-2), including township, county and state route crossroads.

(1) 642 Traffic Paint

(2) 643 Polyester

(3) 644 Thermoplastic

(4) 645 Preformed Pavement Marking

(5) 828 Epoxy Pavement Marking

(6) 829 Heat-Fused Preformed Pavement Marking

b. Specify the extent of the marking for township, county and state route crossroads.

i. Edge line

ii. Lane line

iii. Center line

iv. Channelizing line

v. Stop line

vi. Crosswalk line

vii. Transverse line

viii. Handicap symbol marking

ix. Railroad symbol marking

x. School symbol marking

xi. Parking lot stall marking

xii. Lane arrow (see range of spacing distances on TC-71.10)

xiii. Word on pavement (see range of spacing distances on TC-71.10)

xiv. Dotted line

Raised Pavement Markers

a. Decide if new RPMs or recycled RPMs will be used

i. If new RPMs are used, just specify Item 621. No general notes are necessary.

ii. If recycled RPMs are used, include RPM general notes in the design requirements.

Delineators

a. If the district has a preference , then specify type of delineator needed :

i. Delineator, Type ____, post mounted

ii. Delineator, Type ____, bracket mounted

iii. Temporary delineator, Type _____

iv. Delineator removed for (storage or disposal)

v. Reflector, Type ____

Barrier Reflectors

a. If the district has a preference , then specify type of Barrier reflectors needed

i. Barrier reflector, Type _____

Object Markers

Sign, Flat Sheet, Type - G

16.2 SIGNING

THIS SECTION SHOULD INCLUDE ANY DISTRICT PREFERENCES, TRADITIONAL PLAN NOTES, SPECIAL PROVISIONS, AND ALL WORK DESCRIPTIONS AND REQUIREMENTS TO BE ENFORCED DURING CONSTRUCTION. .

THE FOLLOWING IS A CHECK LIST OF ITEMS THAT SHOULD BE CONSIDERED BY THE DISTRICT AND ADDED ON TO THIS SECTION.

Signs - The suitability of the existing signing should be evaluated.

a. Are all of the existing signs adequate?

b. Are the existing signs in conformance with the OMUTCD?

c. Are there nonstandard signs used that should be replaced with standard signs?

d. Are larger signs needed?

e. Should additional signs be installed?

f. Should existing unnecessary signs be permanently removed?

g. Are there optional sign treatments that should be considered?

h. Are there signs in less than optimal locations that can be relocated to improve effectiveness? This would include signs located in vertical or horizontal curves, or obscured by overpasses or other structures.

i. Are there signs that should be supplemented with hazard identification beacons?

Sign Supports - The suitability of the existing supports should be evaluated.

a. Are the existing supports adequate for the sign area?

b. Are the existing supports in the proper locations?

c. Are the existing supports in good structural condition?

d. Do the existing supports in exposed locations meet current breakaway criteria?

e. Are the existing nonbreakaway supports adequately protected by guardrail or barrier?

Flat Sheet Signs

a. Typically, all flat sheet signs on a project should be upgraded, even if some have not reached the end of their useful life.

b. It should be made clear to the contractor that ODOT maintains the STOP signs on the intersecting non-state roads.

c. The road name signs on conventional state highways are usually maintained by the local jurisdiction. ODOT can decide to install road name signs (including advance signs) if desired. This can be selectively done on an intersection by intersection basis.

d. Optional signs that are to be included should be sufficiently described. This includes destination signs, cross road and side road intersection warning signs, other warning signs, generator signs, and recreational and cultural interest area signs.

e. If supplemental left side mounted signs are to be used at any locations, the District should specify where.

f. If oversized signs are to be used at any locations, the District should specify where.

g. If some signs will be provided by ODOT for contractor installation, such as Ohio Byway signs, this needs to be clearly indicated.

h. Specify the minimum mounting height and lateral offset if different from the OMUTCD and SCD requirements. If a maximum mounting height is desired, this needs to be specified as well.

i. If some flat sheet signs will be mounted overhead, this needs to be specified.

j. Typically, removed flat sheet signs should be disposed of by the contractor.

Extrusheet Signs

a. Typically, all extrusheet signs on a project should be upgraded, even if some have not reached the end of their useful life.

b. Optional signs that are to be included should be sufficiently described. This includes additional advance guide signs, generator signs, and recreational and cultural interest area signs.

c. Specify the minimum mounting height and lateral offset if different from the OMUTCD and SCD requirements.

d. Specify where extrusheet signs will be mounted overhead.

e. Specify that wide, narrow signs, such as destination signs on conventional highways, be made of extrusheet.

f. For freeway and expressway mainline designable guide signs, the element sizes (level of signing) should be indicated if it may be unclear to the contractor what level would be required, or if the District desires to use a higher level than required by the OMUTCD.

g. If some signs will be provided by ODOT for contractor installation, such as state line signs, this needs to be clearly indicated.

h. For freeway and expressway guide signing, the District should scrutinize the current signing, and decide if different signing strategies should be employed. This includes the increased use of sign spreading, interchange sequence signs, and diagrammatic signs (OMUTCD Sections 2V-8, 2V-12 and 2V-14, respectively).

i. For freeway and expressway guide signing, unnecessary pull-thru signs should be eliminated. (See OMUTCD Section 2V-7.)

j. Freeway and expressway entrance ramp approach signing that is located beyond the right-of-way and is not on a rural state route or state route extension in a municipality is not the responsibility of ODOT. If this signing will be included, it should be clearly indicated. (Consent of the local jurisdiction may be required.)

k. TODS and logo signs are installed and maintained by Ohio Logos, Inc., under contract with and in locations approved by ODOT. Under the terms of the contract, Ohio Logos can be required to temporarily remove or relocate the signs during construction. They can also be required to permanently remove or relocate the signs.

l. Typically, removed extrusheet signs should be returned to the ODOT Sign Shop.

Ground Mounted Post Supports

a. Typically, all ground mounted post supports should be upgraded. All post supports in exposed locations not meeting current crash testing requirements (e.g. back-to-back u-channel posts) must be replaced.

b. For no. 2 and no. 3 posts, direct driven u-channel, direct driven square post, and square post in anchor base are considered as equivalents on SCD TC-41.20. If the District prefers one support system, this needs to be described. (Even if square post is specified for flat sheet signs, the District may want to consider allowing u-channel for small extrusheet signs to simplify sign attachment to support.)

c. If the District wants a breakaway connection used, this needs to be described in detail.

d. Typically, removed ground mounted post supports should be disposed of by the contractor.

Ground Mounted Beam Supports

a. Will the existing supports be reused? Galvanized steel structural beam sign supports can oftentimes be reused if they are in good condition, in the correct location, and the replacement sign is of a comparable size.

b. For structural beam supports, the slip base and alternate connection as shown on SCD TC-41.10 are considered as equivalents. The slip base connection will usually be supplied due to it’s lower cost. If the District wants to require the exclusive use of the alternate connection, this needs to be specified.

c. Structural beam sign supports subject to multidirectional impacts at intersections should use the alternate connection on sizes larger than S4 x 7.7.

d. If the District wants to use a different support system, such as the laminated veneer wooden beams, this needs to be described in detail.

e. Typically, removed ground mounted beam supports should be disposed of by the contractor.

Overhead Supports

a. Due to the high cost of overhead supports, the District will need to determine in advance which overhead supports will be reused in place, relocated, or replaced, and where new overhead supports will be installed.

b. Overhead sign supports should be inspected by the District to determine their condition and structural adequacy.

c. The steel portions of existing structures that will be reused can be recoated using the standard four step process developed for this purpose. This process can also be applied to new structures.

d. Specify the required vertical clearance of overhead signs. OMUTCD Section 2U-6 defines this as seventeen feet, except when other structures use a lesser clearance. In this case, the vertical clearance does not need to be greater than one foot higher than the minimum design clearance of other structures. However, whenever possible, a seventeen foot clearance is recommended.

e. Consideration should be given to revising median end frame foundations that are encased in barrier wall assemblies (SCD TC-21.41) to the top of the concrete barrier (SCD TC-21.40). The barrier wall assembly can result in increased maintenance as this design will tend to accumulate debris that will need to be periodically removed to avoid vegetation growth.

f. If end frames and poles located in the clear zone do not meet current requirements for shielding (guardrail or barrier), a determination will need to be made regarding appropriate remedial measures.

g. The use of aesthetic treatments should be considered in accordance with ODOT policy.

h. Sign attachment assemblies, which include the z-bar, u-bolts, clamps and miscellaneous hardware, can be reused if they are in good condition and the replacement sign is the same size as the existing sign. If not, these should be replaced.

i. Specify the extent that sign lighting will be utilized. Existing sign lighting should be upgraded to that detailed on SCD TC-31.21. Luminaire support assemblies of current design and in good condition can be reused if the replacement sign is the same size as the existing sign. Consideration should be given to the replacement of the luminaires and ballasts, and to the rewiring of the signs.

j. If the maintaining agency wants remote ballasts used at all locations, specify this requirement.

k. Typically, removed overhead supports should be disposed of by the contractor.

16.3 LIGHTING

THIS SECTION SHOULD INCLUDE ANY DISTRICT PREFERENCES, TRADITIONAL PLAN NOTES, SPECIAL PROVISIONS, AND ALL WORK DESCRIPTIONS AND REQUIREMENTS TO BE ENFORCED DURING CONSTRUCTION.

THE FOLLOWING IS A CHECK LIST OF ITEMS THAT SHOULD BE CONSIDERED BY THE DISTRICT AND ADDED ON TO THIS SECTION. .

In addition to highway lighting, will the project requirements include items for river navigation lighting or airway clearance?

What is the amount of highway lighting to be installed on the project?

a. No lighting.

i. Briefly explain why no lighting is required.

ii. If no lighting is required, check if overhead signs will be lit.

b. Partial interchange

c. Complete interchange

d. Continuous

e. Safety rest area

f. Rest area

g. Weigh station

What is the type of lighting equipment to be installed?

a. Conventional

b. Off highway

c. Low mast

d. High mast

e. Underpass

f. Post top

g. Decorative

What type of light source is to be used (e.g. mercury vapor, low or high pressure sodium, metal halide)?

Owner preferences

a. Brands and model of luminaires

b. Brands of lowering devices

c. Type of pullboxes

d. Wiring methods

e. Maximum wire sizes

f. Metered electric

g. Type of conduit

Equipment details

a. Mounting heights

b. Power supply locations

c. System voltages

Are aesthetic devices required ?

Is light trespass into surrounding areas a concern?

a. Public meetings and input

b. Cut-off luminaires

c. Low mast or conventional instead of high mast

If lighting is existing:

a. If existing lighting is not to be disturbed, specifically state this requirement.

b. Can any equipment, poles, foundations, pullboxes, conduit crossovers , etc. be reused and to what extent?

c. Does existing lighting need to be maintained?

d. Disposition of existing equipment?

e. Are as-built plans available to the bidders?

f. Is existing equipment returned to ODOT? Which items? Delivered to ODOT yard or stored on project?

Jurisdictional boundaries

a. Provide jurisdictional boundaries and note that luminaires in different jurisdictions are to be separate physical plant and have separate power services.

b. Determine if township and county road underpasses are to be lit (local agencies willing to pay power cost)?

Engineering

a. Define what information will be given to the bidders concerning preliminary pole location and circuit design.

b. Define the extent of the lighting plan to be developed and requirements for District approval.

c. If the Consultant is to determine the pole locations, add the following note to the Design Requirements: “Lighting fixtures of various manufactures are not exactly identical in their respective outputs. The designer shall include supporting calculations to allow the reviewer to determine that the proposed design will function within the required design parameters as stated herein no matter which of the currently specified brands of equipment is installed.”

d. Provide list of luminaires for consideration in design.

16.4 TRAFFIC SIGNALS

THIS SECTION SHOULD INCLUDE ANY DISTRICT PREFERENCES, TRADITIONAL PLAN NOTES, SPECIAL PROVISIONS, AND ALL WORK DESCRIPTIONS AND REQUIREMENTS TO BE ENFORCED DURING CONSTRUCTION.

THE FOLLOWING IS A CHECK LIST OF ITEMS THAT SHOULD BE CONSIDERED BY THE DISTRICT AND ADDED ON TO THIS SECTION.

Signal Analysis

a. The district shall be responsible for signal warrant analysis

c. If the consultant does any analysis, who provides the traffic counts? Will the consultant have to get TTS certification?

d. If a central monitor station is to be provided, what are the minimum equipment requirements for personal and laptop computers? List locations where central monitor stations will be provided.

e. Will emergency vehicle preemption or railroad preemption be required? List locations. New railroad preemption may require agreements and force account work by the railroad company.

f. If the consultant determines that protected left turns are needed, does the District have a preference for lead versus lag, or protected only versus protected/permitted?

Reconstructed Signal Intersections

a. List the existing signalized locations, including flasher locations.

b. The extent to which the existing signal operation is maintained must be specified. Can phasing and timing be changed, or turns prohibited?

c. Can any equipment be reused? Specify items.

d. Can existing foundations or supports be reused? Specify where.

e. Is existing equipment returned to ODOT? Which items? Delivered to ODOT yard or stored on project site?

f. Are existing loops to be reused? If pavement surface is to be milled, how will consultant estimate which loops will survive?

g. Is the existing controller capable of being upgraded?

h. Can the existing underground conduit system and pullboxes be reused? If reused, does it have to be cleaned?

Supports

a. Use mast arms or span wires?

b. Are simple spans allowed or is a pole required in each quadrant?

c. Can the alternate wire wrap shown on TC-84.20 be used or are pole clamps required?

d. Are supports aesthetically painted?

Pedestrian

a. Are pedestrian push-buttons required? Across mainline? Across all approaches?

b. Are pedestrian signal heads required? Where?

c. If push-buttons are used, access must be provided to reach them. Is a paved area by the push-button provided? Curb ramps?

Control Equipment

a. Can multiple intersections be run from one controller? Which locations?

b. What type of controller/cabinet (TS-1/TS-2, 170/2070/332/336)? Minimum phase capability?

c. Ground or pole mounted?

d. Cabinet finish? Unpainted or aesthetically painted?

e. Software provided by project or by ODOT?

f. Is a “guarantee and warranty” period to be specified? How long? Does the warranty on the design/build project suffice?

g. Will “prepare to stop when flashing” (PTSWF) operation be used? Specify where and the distance in advance of the intersection.

h. Is a concrete work pad required?

i. Is a proprietary item required for system compatability?

Signal Interconnection

a. Which signals are to be interconnected?

b. Master controller required? Where?

c. What type of interconnect? Radio, twisted pair, fiber optic.

d. Interconnect to be overhead or underground?

e. Telephone drop and modem required? Where?

f. Telephone account to be maintained by contractor until final acceptance?

Vehicle Detection

a. What type of detection? Video, loops, magnetometers, microwave.

b. Location of detection?

i. Samples or guidelines available?

ii. Dilemma zone (single or double loop installation)?

iii. Second vehicle detection?

c. Typical loop size for different loop applications?

d. System detectors and location?

e. Each loop with its own lead-in cable and detector channel?

f. All lead-in cable in conduit or is direct burial allowed?

g. Rack or shelf mounted, one/two/four channel, delay/extension features?

Miscellaneous Equipment

a. Vehicle signal heads (Add note?)

i. Aluminum or polycarbonate body?

ii. Glass or polycarbonate lenses?

iii. Tri-stud wire entrance fitting?

iv. Rigid mounted, if on mast arms?

b. Pedestrian signal heads (Add note?)

i. Type? A2 or D2

ii. Aluminum or polycarbonate?

iii. Bracket arm or 2-piece clamshell mount?

c. Disconnect switch or electric meter required?

d. Conduit

i. PVC (713.07) or steel (713.04)?

ii. Will conduit run across pavement be trenched, jacked or either?

iii. Is there a minimum diameter size to be used for runs that have only 1 or 2 cables in them: such as interconnect, lead-in or power cable runs?

e. Cable and Wire

i. Minimum wire size and number of conductors for signal cable?

ii. Interconnect cable size?

iii. Wiring for future left turn signal heads?

17. PROJECT SCHEDULE REQUIREMENTS

CRITICAL PATH METHOD SCHEDULE (CPM)

I. General

The successful bidder shall furnish a computer generated Primavera SureTrak Critical Path Method schedule which conforms to the design and construction completion dates defined in the proposal.

A preliminary CPM schedule showing design dates and milestones shall be provided at the pre-design meeting. The preliminary CPM schedule shall, at a minimum, show the dates of the required design submissions including review and processing times that are required in section 18 of this Scope Of Services, and other requirements of the Specifications for Consulting Engineers. Written comments regarding the preliminary CPM schedule will be provided to the Contractor after the pre-construction meeting. Within 7 days, the DBT shall submit a revised preliminary CPM schedule incorporating the Department’s comments.

A CPM schedule showing design and construction dates and milestones shall be provided at the pre-construction meeting The schedule shall show the dates of the required design submissions including review and processing times that are required in section 18 of this Scope Of Services, and other requirements of the Specifications for Consulting Engineers. The CPM schedule shall incorporate all major design and construction activities. The milestones shall include all partial completion dates, final completion dates, lane closure dates and opening dates. The CPM schedule shall show the DBT's plan to carry out the work, the dates on which the Consultant, the Contractor and subcontractors will start the critical features of the work, including all design and utility milestones, procurement of materials and equipment, ordering special manufactured articles, working drawing submittals for review and approval, construction milestones and the planned completion dates of the critical features. Written comments regarding the CPM schedule will be provided to the Contractor after the pre-construction meeting. Within 7 days the DBT shall submit a revised CPM schedule incorporating the Department’s comments.

During the course of the design and construction of the project, the CPM schedule shall be adjusted to reflect realistic anticipated progress of the project.

Controlling items of work are those which specifically and directly control the completion of the project (or which control partial completion, lane closures and lane openings which are specified in the proposal documents.)

Time extensions will only be considered when controlling items of work on the CPM schedule are affected due to no fault of the contractor.

When additional work is required, time extension will only be granted for controlling items on the CPM schedule.

ODOT’s review of a schedule in no way waives the requirement of the DBT nor does it excuse any obligations under this Contract.

II. Schedule Requirements

The CPM schedule shall include the following Administrative Identifier Information:

1. Project Number

2. County

3. Route Number

4. FHWA Number

5. PID Number

6. Contract Number

7. Date of Contract

8. Completion Date

9. DBT's Name

10. Contractor's Signature (must be dated)

11. ODOT Acceptance Signature (must be dated)

The CPM schedule shall be a working day schedule. It is the DBT's responsibility to select the activities to be scheduled and the sequence in which they are to be performed. The selected activities and their sequence must adequately describe the design and construction of project and must be consistent with all requirements of the proposal and the Scope Of services. The selected activities must reflect the scope of work, required phasing, maintenance of traffic requirements, interim completion dates, contract completion date and other project milestones. The DBT shall also include activities for submittals, shop drawing preparation, shop drawing approval, material fabrication and other similar items in the CPM schedule when applicable.

Activity requirements are discussed in further detail as follows:

A. Activity Identification (ID)

The DBT shall assign each activity a unique identification number.

B. Activity Description

The DBT shall assign each activity a recognizable descriptive word or phrase.

C. Activity Early Start Date

The DBT shall indicate the planned start date for each activity.

D. Activity Early Finish Date

The DBT shall indicate the planned finish date for each activity.

E. Activity Original Duration

The DBT shall indicate the planned duration in working days for each activity. The duration for any activity shall not exceed 22 working days unless approved by the Engineer. The activity duration shall not exceed the schedule update period. Maintenance of traffic, erosion control and other similar items shall not be represented as single activities extending across the entire contract time. Those items shall be broken into component activities meeting the duration requirements described above.

F. Activity Remaining Duration

The DBT shall indicate the remaining duration in working days for each activity.

G. Activity Total Float

The DBT shall indicate the total float for each activity.

H. Finish to Start Relationships

The DBT shall use only finish to start relationships with no leads or lags to link activities unless approved by the Engineer.

III. Constraints

The DBT shall use only contractual constraints and shall submit a listing of all constraints used to the Engineer with the schedule. The DBT will be considered delinquent in the submission of their CPM schedule if they fail to submit the constraint information.

Float shall be defined as the amount of time between when an activity can start (Early Start Date) and when an activity must start (Late Start Date). The float belongs to the project and is a shared commodity between the DBT and the Department and not for the exclusive use or benefit of either party. Either party has the full use of the float until it is depleted.

IV. Submission Requirements

The DBT shall submit the initial CPM schedule

The DBT shall submit the schedule and required information in digital format (3 ½ “ disk) accompanied by three (3) sets of the following hard copy document : CPM schedule in a Gantt Bar Chart format (8 ½ “ x 11"). The information required to be submitted is as follows:

A. CPM schedule in a Gantt chart format

The DBT shall include the Administrative Identifier Information discussed in Section II on the first page of the schedule. The DBT shall indicate the Activity ID, Activity Description, Original Duration, Remaining Duration, Total Float, Early Start Date and Early Finish Date for each activity on the Gantt chart. The dates that activities will be performed and their duration shall be shown by bars on a time scale. Arrows shall be used to show the relationship between activities. The critical path for the project shall be clearly indicated on the chart.

B. Logic Diagram

The DBT shall submit a diagram in Pert chart format indicating the logic used in developing the schedule.

C. Activity ID Sort

The DBT shall submit a listing of all activities included in the schedule sorted in order of ascending Activity Identification Number.

D. Total Float Sort

The DBT shall submit a listing of the total float for every activity in the schedule sorted by order of increasing float and by Early Start Date.

E. Predecessor/Successor Sort

The DBT shall submit a listing of each activity indicating the activities that immediately precede and immediately follow that activity in the schedule logic.

F. Schedule Calendars

The DBT shall submit all calendars used in the preparation of the CPM schedule. The DBT shall also identify which calendar applies to each activity.

G. Scheduling Statistics Report

The DBT shall submit a report on various schedule statistics. The statistics to be included are number of activities, number of activities in the longest path, started activities, completed activities, number of relationships, percent complete and number and type of constraints.

V. Update Requirements

The DBT shall submit an updated CPM schedule and all required information on the first day of each month during the entire life of the contract inclusive of design and construction. Each updated CPM schedule shall indicate the actual start/finish dates for all completed activities, the actual start date and remaining duration for all activities in progress and the proposed start date and duration for all remaining activities. The updated project progress schedule shall also include actual/planned start dates, duration and the relationship to other activities for work that has been added to the project. The DBT shall also identify any changes or shifts in the critical path and submit reasons for the changes or shifts in the critical path. The DBT shall also identify any changes in logic for the updated CPM schedule and submit reasons for changes to the schedule logic.

The DBT shall submit updates for the following information:

A. CPM schedule in Gantt chart format

B. Logic Diagram

C. Activity ID Sort

D. Total Float Sort

E. Predecessor/Successor Sort

F. Schedule Calendars

G. Schedule Statistics Report

The DBT may submit a statement that there have been no changes since the previous update for items B, C, E and F in lieu of re-submission if those items have remained the same.